Xc.legal
Aviation Compliance

Crew Licensing Compliance Dashboard.

Modern flight departments hold crew licensed across three or four authorities. Xc.legal is the only dashboard built for that reality — tracking every licence, rating, medical, recurrent, and foreign-validation pathway in one place.

  • FAA, EASA, UK CAA, GCAA, GACA, QCAA & 60+ more
  • Foreign-licence validation pathways mapped
  • Per-crew expiry alerts (90/60/30/14/7 days)
  • Self-service crew upload portal
  • AOC audit-ready exports
  • Recurrent training matrix per fleet
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Crew compliance preview

Cross-authority licence status for your fleet's crew.

Free preview
CrewAuthorityLicenceMedicalStatus
Capt. A. KhanGCAAATPL — exp 2027Class 1 — exp 14 Feb 2026Compliant
Capt. A. KhanEASA validationLetter of Validation — exp 30 Nov 2025—Renew now
F/O M. PatelFAAATP — exp lifetimeClass 1 — exp 09 Jan 202660d
F/O M. PatelQCAAValidation — exp 22 Apr 2026—Compliant
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Why crew compliance is harder than it looks

A modern Gulf-based business jet captain might hold an FAA ATP, an EASA validation, a GCAA validation, and a Saudi GACA permit — each with its own medical cycle, recurrent training, and renewal lead time. Most crew tracking tools were built for single-jurisdiction airlines and break the moment validations enter the picture.

What we track per crew member

  • Primary licence and all validations / conversions
  • Medical class, validity, and issuing authority
  • Type ratings, line-check expiries, recurrent CRM/SEP
  • English language proficiency (ICAO Level 4/5/6 expiry)
  • Authority-specific endorsements (NVG, RVSM, NAT-HLA)
  • Background-check and security-clearance renewals

Built for AOC audit, not just dispatch

Every record is timestamped, change-logged, and exportable as a structured audit pack. When your CAA inspector asks for "all current Q400 captains with a valid English Language Proficiency Level 5+", you produce it in 30 seconds — not 30 hours.

Frequently asked questions

What is a crew licensing compliance dashboard?
A single workspace that tracks every pilot, cabin crew, and engineer licence, rating, medical, and recurrent training requirement across multiple national authorities — flagging expiries, missing endorsements, and jurisdiction-specific gaps before they ground a flight.
Which authorities are supported?
FAA, EASA, UK CAA, GCAA (UAE), GACA (Saudi Arabia), QCAA (Qatar), CASA (Australia), DGCA (India), Transport Canada, CAAS (Singapore), and 60+ other ICAO contracting states.
How are foreign licence validations handled?
Each foreign-licence validation pathway (e.g. FAA-to-EASA, EASA-to-GCAA) is mapped: the conversion type, the required tests, the validity, and the renewal cadence — all timestamped.
Can crew upload their own documents?
Yes. Crew get a self-service portal to upload licences, medicals, and training certificates. Managers approve and the system extracts expiry dates automatically.
Is this for airlines or also charter operators?
Both. Charter and corporate flight departments love it because they often hold crew licensed across 3–4 authorities. Airlines use it for line-pilot oversight and AOC audit prep.
How does this compare to Certemy or Crewscheduler?
Certemy is US-focused (FAA-centric). Crew scheduling tools track who flies what, not what licences they hold. Xc.legal is the only platform that maps cross-jurisdictional crew licensing — including foreign-licence conversion pathways — globally.

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Crew Licensing Compliance Dashboard.

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